The Data Room as a Vital Part of Due Diligence

To stay in the game, businesses need to adapt to the new realities. The last decade showed the world that digitalization is vital for all companies, no matter the size. The best way to implement big changes in business processes is to take small steps toward a big goal. This post covers one of these steps — using a virtual data room for the due diligence process.

What is due diligence?

It’s a process that analyzes and collects information about a business. It’s usually performed by owners to have complete information about the company’s cost or by investors to determine the pros and cons of an investment. Due diligence may reveal a business’s growth potential.

data room due diligence

What to do after due diligence?

It depends on the purpose of the due diligence and your goals. The steps following due diligence will be different for investors, buyers, owners, etc. In different spheres, actions to take after due diligence are also different, but the main stages include:

  • Signing contracts
  • Selling the business or real estate
  • Buying a business or a house
  • Investing in the business
  • Taking the investments
  • Making the strategy for growing or improving the business

The key to successful due diligence is:

  • Putting all the information in good hands
  • Prevention of information leakage
  • Fast and remote access to information
  • Fast communication between all the members of the due diligence process
  • Safe storage for documents and collected data

And the best way to get these benefits is to use a virtual data room.

The connection between data rooms and due diligence 

Sometimes the due diligence process takes up to six or seven months to perform. Documents and data collected during that time have to be securely stored. The data room’s cloud storage is the ultimate way to meet the due diligence members’ goals. A virtual data room makes the due diligence process faster, easier, more transparent, and secure.

Vital features of virtual data rooms for due diligence

To properly select a data room for due diligence purposes, keep the following features in mind:

Compliance standards:

  • The International Organization for Standardization (ISO) 27001:2013 compliance
  • SOC2 reporting
  • HIPAA/ITAR compliant
  • DOD CSM Levels 1-5

Time and budget savings:

  • Remote access
  • Data organizations
  • Cloud storage space

Ease of use:

  • Intuitive interface
  • No plugins
  • Mobile user interface
  • Smartphone apps
  • Live discussions
  • Technical support

Activity tracking:

  • Logging on and off
  • Time spent on a document
  • Views
  • Prints
  • Downloads

Document security:

  • Fence view
  • Remote shred
  • Granular document permissions
  • Watermarking

Final tips for due diligence

To make an informed decision and stay calm during the due diligence, you have to be sure that:

  • All the sensitive information is securely stored
  • You control the access to third-party data
  • You can monitor all the actions performed regarding documents

As a modern software, the due diligence data room meets all these needs and provides a high-quality experience for every user.