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Virtual Data Rooms

Industry Trusted - Secure File Sharing

FAST • INTUITIVE • SECURE

Vault Rooms was very useful and user friendly. Their customer service representatives were incredibly helpful whenever we had any questions about the service. Anytime I called they were friendly and very helpful. Matt Godden – Managing Partner – Focused Technology

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Ease of Use

Streamlining your document management

Easily collect, organize, share and track your business-critical documents

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Security

Securing your business critical documents

A data room platform that is infinitely more secure than generic file storage solutions.

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Affordability

Offering you a choice of plans

Transparent affordable pricing with no surprises tailored to fit your budget

Request List Management (RLM)

Streamline Document Collection

Bonus feature set on Vault Rooms that allows you to simplify and automate your document collection and/or task workflows.

Virtual Data Rooms

For over a decade Vault Rooms has been the SECURE, EASY-TO-USE, and AFFORDABLE Virtual Data Room provider of choice for investment bankers, accountants, private equity firms, M&A advisors and many others.

Frequently Asked Questions

A virtual data room (VDR) is an online data repository that businesses can use to share critical documents with external parties in a highly secure online environment. VDRs are typically used during financial transactions and serve as virtual “meeting” rooms where buyers, attorneys, accountants, and other professionals can safely review confidential documents. A virtual data room allows businesses to meticulously collect, organize, share, and monitor important business files during transactions.

With the omnipresence of computers, practically all companies now rely on software and technology tools to run smooth and efficient businesses. Virtual data rooms are ideal for companies embracing a ‘paperless’ approach to storing, sharing, and tracking their business-critical information.

Companies commonly use virtual data rooms during deals, such as mergers & acquisitions and fundraisings, to securely share highly-sensitive business-critical documents with multiple parties in and outside the organization. Information stored in VDRs is often highly-sensitive and of high importance to the owners of companies; therefore, safeguarding this information is also of the highest importance.

In addition to storing financial records required for financial, tax, and legal purposes, companies also use virtual data rooms to store documents that could be considered intellectual property, such as copyrighted information or trade secrets. With the constant and daunting presence of modern-day cybersecurity threats, virtual data rooms serve as the ideal solution for companies looking to ensure the absolute safety of their business-critical data.

The usage of virtual data rooms has now become the norm for modern-day financial transactions. Advances in online security over the past decade have vastly accelerated the redundancy of physical data rooms, proving to be both unproductive and problematic for parties involved in deals. Data rooms provide companies with a highly-efficient and convenient platform to securely execute the sharing and tracking of their business-sensitive information from anywhere across the world at any time. The most prevalent data room uses are for the following types of transactions: Mergers & Acquisitions (M&A), Audits, IPOs, Fundraising, Loan Applications and Processing, Strategic Partnerships, Intellectual Property Management, and Board Communications.

One of the greatest strengths of a virtual data room lies, without doubt, in its security. A data room offers unparalleled security features designed to shield business-critical documents and prevent leaking a company’s sensitive information into unwelcome hands.

VDRs are also an ideal and hassle-free solution for securely sharing and tracking business-critical information with multiple parties during transactions. A virtual data room allows you to:

  • Assign varying security levels to users and documents
  • Apply view only, printing and download restrictions to documents
  • Place dynamic watermarks on viewed and printed pages for document security
  • Monitor and track the login activity of each user
  • Know and control who has accessed each document and how many times
Choose the right data room (VDR) for your organization; there are seven key things you need to look into:
  1. Security Choose a virtual data room provider that pays attention to three primary areas of security: Data security (virus & intrusion protection, data encryption, and network firewalls), Feature security (password complexity, change and expiration requirements, inactivity timeouts, and audit tracking) and Physical security (offsite data backups, data redundancy, fire protection, biometric access, and 24×7 monitoring.).
  2. Document Access Controls Choose a virtual data room that enables you to adequately control access to business-critical documents with features like assigning specific security controls to users and documents, specifying view only, print or download permissions for documents & users, dynamic watermarks, and establishing time frames for user access.
  3. Reports to Track User Activity Choose a VDR that allows you to monitor every user’s activity, gain insights from all tracked users, and document activity in the data room.
  4. Features Tailored to YOUR Needs Choose a data room that provides the EXACT features you need to ensure seamless transactions and does not overcomplicate the process with unnecessary features that encumber you.
  5. Pricing Choose a VDR that offers transparent pricing models that meet your needs.
  6. Proven Track Record Choose a virtual data room with a proven track record in facilitating transactions within your industry.
  7. Customer Support Choose a VDR with a customer support team dedicated to providing clients with the rapid support they need and expect!

When dropping your files in a box just won’t cut it. You need comprehensive file storage & management, you need Vault Rooms.

Stop Chasing Documents

Gartner research has stated that most professionals spend as much as 50% of their time searching for and gathering required documents. For someone earning $100K/year, that translates to a loss of as much as $50K/year.

Simplify your client engagements with streamlined document collection and organization. Focus on delivering value rather than struggling to gather the documents you need.

Collect, Organize and Review documents on auto pilot!

Stop Chasing Documents

Gartner research has stated that most professionals spend as much as 50% of their time searching for and gathering required documents. For someone earning $100K/year, that translates to a loss of as much as $50K/year.

Simplify your client engagements with streamlined document collection and organization. Focus on delivering value rather than struggling to gather the documents you need.

Collect, Organize and Review documents on auto pilot!